In this post, we’ll streamline Power Platform’s licensing with Intelligent Recommendations for enhanced efficiency. Before we begin, ensure you subscribe to CRM Crate to remain informed about the latest developments in the Power Platform field.

The Power Platform is a suite of Microsoft tools designed to empower organizations to automate processes, analyze data, create applications, and build virtual agents. It consists of several key products like Power BI for analytics, Power Apps for building custom applications without traditional coding, Power Automate for workflow automation, and Power Virtual Agents (Copilot) for creating AI-powered chatbots.
When it comes to licensing in the Power Platform, Microsoft offers various plans tailored to different user needs. The licensing typically revolves around roles and functionalities. For instance, there are licenses specific to Power BI Pro for advanced analytics and reporting, Power Apps for building and running custom apps, Power Automate for automating workflows, and comprehensive plans that bundle these services together. These licenses ensure that organizations can select the tools and features that best suit their operational requirements and scale accordingly. Each license type provides access to different levels of features and capabilities within the Power Platform ecosystem, allowing businesses to optimize their use of Microsoft’s powerful suite of tools.
Assign Power Platform licenses with Intelligent recommendations feature
The Intelligent recommendations page offers insightful suggestions regarding which user within your organization tenant could derive significant benefits from acquiring a Power Apps premium license.
This feature enables Power Platform administrators to assign licenses either directly to users or through security groups, making it easier to manage and streamline license allocation across the organization.
Power Platform administrators can now receive periodic recommendations for Power Apps premium licenses based on usage patterns within the organization. These recommendations are updated every 30 days and encompass users holding Basic Power Apps licenses, active trial participants, and those who have previously requested a license.
Follow the below steps for distributing Power Platform licenses with Intelligent recommendations feature.
- Head over to the Power Platform admin center.
- From the navigation pane, go to Billing and then select Licenses.
- Click on the Intelligent recommendations tab.
- In the Power Apps section, choose View + assign.
- You’ll see the Ready to assign pane. Here, you can view the list of users who would benefit from having a license. You can filter the list to show:
a. Users with Basic Power Apps licenses
b. Users currently in an active Power Apps trial
c. Users who have already requested a license from their admins - Decide who should receive a license:
a. To assign licenses to specific users, select the checkbox next to their name and click Continue.
b. To assign licenses to all users listed, simply click Continue. - Specify whether you want to assign the licenses directly or through security groups.
- Choose the license you wish to assign to the users and click Assign.


Easy Licensing with Intelligent Recommendations in Power Platform streamlines the licensing process by using AI to provide personalized, cost-effective, and compliant licensing options. This innovation saves time, reduces complexity, and enhances productivity, allowing businesses to focus on their core activities.